Retention of Recordings

Recorded lectures will be kept for one year from their date of recording. After this time, recordings will be placed in an archival area for one year, then permanently deleted. Recordings older than 1 year will be automatically archived twice per year, in January and July. Recordings can be retained in an active state for a longer period of time if prior arrangements have been made with the Instructional Technology Services group.

Faculty who are using recorded lectures to supplement an online course must contact the Instructional Technology Services group and identify the course name and number to keep those recordings active, otherwise they are first archived then deleted after 2 years from the original recording date. Once recordings are archived, but unavailable for viewing, they can be republished by contacting the ITS group to determine the best storage and delivery options. If the faculty member desires to retain the content for archival purposes longer then the terms outlined in this policy, then he/she will be responsible identifying the content and requesting long term archival from the Instructional Technology Services group.

Recordings can be edited on the lecture capture server up to 30 days after the recording date to remove undesired material or conversations by either faculty or by an authorized operator of the lecture capture system. After that time, these recordings are automatically compressed and cannot be edited.